Article 1 General
Section 1.1
Property of the Association
Section 1.2
Fiscal Year
Section 1.3
Appointment of Auditors
Article 2 Membership
Section 2.1
Admission of Members
Section 2.2
Membership Fees
Section 2.3
Termination of Membership
Article 3 Executive Board
Section 3.1
Qualifications
Section 3.2
Composition of Executive Board
Section 3.3
Composition of Executive Management Committee
Section 3.4
Responsibilities of the Executive Board
Section 3.5
Responsibilities of Management Committee
Section 3.6
Meetings of the Executive Board 6
Section 3.7
Resignation or Termination of Board Member
Article 4 Elections
Section 4.1
Election and Term
Section 4.2
Election Committee
Section 4.3
Notice of Election
Section 4.4
Nominations and Voting
Section 4.5
Results
Article 5 Meetings of Members
Section 5.1 Place
of Meetings
Section 5.2
Annual General Meeting
Section 5.3
Special Meetings
Section 5.4
Notice
Section 5.5
Member Quorum
Section 5.6
Voting
Section 5.7
Proxies
Article 6 Amendments
Section 6.1
Notice
Section 6.2
Commencement
Section 1.1 Property of the Association
It shall be the duty of every officer and
director to turn over to his/her successor, upon retirement from
office, all property of the Association which is within his/her
possession, custody or control.
Section 1.2 Fiscal Year
The fiscal year of CNIA shall begin on the 1st of January
and end on the 31st day of December every year.
Section 1.3 Appointment of Auditors
The appointment of auditors shall be initiated
as determined by the Executive.
Section 2.1 Admission of Members
Membership shall be available to individuals who
are providers, coordinators, users or potential users of health
information systems, or individuals interested in contributing to
the advancement of informatics in nursing. Non-nurses, known as
associated members, will not be eligible to vote on matters of the
association, but otherwise retain all rights and priviledges of nursing members.
Section 2.2 Membership Fees
The annual membership fee shall be such an
amount as fixed by resolution of the Executive Committee. Notice shall be provided
to all members at least 30 days prior to renewal date.
The annual fee shall be due and payable on or
before January 1st in each year.
Section 2.3 Termination of Membership
A member of the Association shall forfeit
membership when membership fees are in arrears.
A member may withdraw from CNIA by delivering a
written resignation to a member of the executive board.
Section 3.1 Qualifications
All members of the executive board shall:
- Be a member in good standing with the
association.
- Be a member in good standing with a recognized college or association of nursing in Canada.
Section 3.2 Composition of Executive Board
There CNIA executive board shall be composed of
:
- Six (6) elected members, the President,
President Elect, Past President, Director of Communications,
Director of Education and Director of Member Services.
- A jurisdictional representative from each
Canadian province and territory.
- The jurisdictional representative will be
selected by the nursing informatics interest group for that
province or territory.
- In the event that an interest group does
not exist for the province or territory, the executive board shall
assume responsibility for the appointment of jurisdictional
representatives.
Section 3.3 Composition of Executive Management
Committee
The CNIA management committee shall be composed
of:
- Three (3) elected members:
- President
- President Elect
- Past President
Section 3.4 Responsibilities of the Executive
Board
The CNIA executive board shall:
- Control and administer the affairs of the
Association including its finances;
- Designate the officers and officials who
shall have power to receive monies belonging to the Association and
to give acquittance for the same;
- Designate the officers or officials who
shall have power to draw, accept, sign and make bills of exchange,
promissory notes, bank overdrafts, cheques and orders for payment
of money and, for the credit of the Association only to assign and
transfer stocks, bonds and other securities;
- Arrange for an annual audit of the accounts
of the Association, if appropriate;
- Have power to direct the expenditures of
the funds of the Association and to arrange for the payment of all
expenses and charges incurred in the administration of the affairs
of the Association;
- Assess, plan and implement strategic initiatives on behalf of the association.
- Regularly evaluate and report status of initiatives.
Section 3.5 Responsibilities of Management
Committee
The CNIA management committee shall:
- Address urgent decisions regarding CNIA
when the convening of a full Board meeting or solicitation of
membership input is not feasible.
Section 3.6 Meetings of the Executive Board
The Executive Board shall meet, in person or
through other means, not less than four (4) times a year. In each
case at the time and the place specified in the notice for such
meeting at the call of:
- A member of the Association expressed by
resolution;
- One half (1/2) or more Members of the
Executive expressed in writing;
- The president of the Association.
Section 3.7 Resignation or Termination of Board
Member
A member of the executive board shall forfeit
membership:
- by delivering a written resignation to
president of the executive board.
Section 4.1 Election and Term
Each member of the executive board shall hold
office for the term for which he or she is elected and until his or
her successor shall have been elected and qualified or until his or
her earlier resignation, removal or death.
Section 4.2 Election Committee
At least 60 days prior to an election, the
executive board is responsible for the formation of an election
committee. The committee may consist of outgoing members of the
executive board, members of the association, or other volunteers as
deemed appropriate by the executive board. The role of the
election committee will be to oversee the distribution, collection
and counting of nomination and election ballots.
Section 4.3 Notice of Election
Notice stating the position(s), and date of the
election shall be delivered not less than forty five nor more than
ninety days before the date of the election to each member of the
association entitled to vote in such election. If mailed, such
notice shall be deemed to be delivered when deposited in the mail
addressed to the member at his or her address as it appears in the
membership records.
Section 4.4 Nominations and Voting
Nomination ballots (either paper or equivalent
electronic means), shall be provided to each member of the
association no less than 45 day prior to the election date. Twenty
days after mailing the nomination ballots, the Election Committee
shall close nominations and shall make a preferential count of
nominees for the required position(s). The Election Committee shall
contact the nominees to confirm their interest in the nominated
position. In the event of nomination for multiple positions, the
nominee shall be required to choose only one, and only votes
specific to that position shall be included in the preferential
count. The Election Committee shall then prepare for the final
election ballot a slate including the names of the four persons who
receive the largest numbers of nominating votes for each position.
Section 4.5 Results
All ballots postmarked on or before the closing
date of the nomination and election shall be included in the
respective counts. Those successful in receiving the greatest
percentage of the total vote shall be deemed the winner. Results shall be communicated
to all nominees first, no more than 15 days after the election.
Members of the association shall be notified of election results by
any means deemed appropriate by members of the Executive Board.
Section 5.1 Place of Meetings
Meetings of the members shall be held at any
place in Canada as designated in the notice of the meeting.
Section 5.2 Annual General Meeting
A meeting of the members shall be held annually
at such time and place as the Executive Board may determine. The
meeting shall occur not more than thirteen (13) months after the
date of the last annual meeting, at which annual meeting the members
shall elect a Executive Board and transact other proper business.
Section 5.3 Special Meetings
Special meetings of the members shall be held
when directed by the President or the Executive Board, or when
requested in writing by not less than ten percent (10%) of all
members entitled to vote at the meeting. The call for the meeting
shall be issued by the Director of Communications, unless the
President, Executive Board or members requesting the meeting shall
designate another person to do so.
Section 5.4 Notice
Notice stating the place, date and hour of the
meeting and, in the case of a special meeting, the purpose or
purposes for which the meeting is called, shall be delivered not
less than fifteen (15) nor more than ninety (90) days before the
date of the meeting to each member of record entitled to vote at
such meeting. If mailed, such notice shall be deemed to be delivered
when deposited in the mail addressed to the member at his or her
address as it appears in the membership records.
Section 5.5 Member Quorum
Except as otherwise required by law, or by these
Bylaws, one-third (1/3) of the members entitled to vote, represented
in person or represented by proxy, shall constitute a quorum at a
meeting of members. If a quorum is present, the affirmative vote of
a majority of the members represented at the meeting and entitled to
vote on the subject matter shall be the act of the members, unless
the vote of a greater number is required by these Bylaws.
Section 5.6 Voting
Each member shall be entitled to one vote on
each matter submitted to a vote at a meeting of the members.
A member may vote either in person or by proxy
executed in writing or as directed by the board.
Section 5.7 Proxies
Every member entitled to vote at a meeting of
members or to express consent or dissent to actions of the
Association, may do so without attending the meeting, either in
writing or by other means as directed by the board.
No proxy shall be valid after one (1) year from
its date of issue. All proxies shall be revocable.
Section 6.1 Notice
The Executive Board may revoke, amend or
re-enact the bylaws provided notice in writing is given to each
member of the association at least four weeks before the general or
annual meeting of the association at which such revocation,
amendment or re-enactment is proposed to be implemented.
Section 6.2 Commencement
Any revocation, amendment or reenactment shall
not come into force unless and until it has been ratified by the
voting members at a general or annual meeting of the Group.
In the event that a majority of voting members
ratifies the change, such change shall come into force on a date to
be determined by the Executive Board.
Appendices:
Apendix A -
References:
Bylaws of Ontario
Nursing Informatics Group
Bylaws of the Apache
Software Foundation - http://www.apache.org/foundation/bylaws.html
Bylaws of the American
Psychological Association - http://www.apa.org/governance/bylaws/
Bylaws of the
Canadian Nursing Informatics Association
Updated Fri Feb 13 11:22:33 AST 2004
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